DenKar Controls
Digital, Electronic & Pneumatic Controls ยท Building Automation Systems (BAS)
Office Support Clerk
Job Description
Office Support Clerk Competencies
- Receive, direct and relay telephone and fax messages
- Assist in planning and preparation of staff meetings, lunch & learns and seminars
- Maintain the office inventory of office supplies
- Process work orders and assign purchase order numbers as well as cancel purchase order numbers on control sheet
- Perform some basic bookkeeping i.e. input purchases into Simply Accounting
- Maintain and enter data into electronic and hard copy work order registry/tracking system (i.e. cancel work orders)
- Each Monday complete input payroll data sheets from employee time sheets and fax
- Create a database for all parts and equipment for each customer
- Order and follow up on parts as required
- Match vendor/supplier packing slips to invoices daily
- Prepare month-end paperwork for bookkeeper
- Maintain a current and accurate filing system as well as type correspondence as required
- Keep management abreast of any and all issues as they arise that involve the day to day operation of the company
- Report to Office Manager
Core Competencies
- Knowledge
- Office administration procedures
- Basic bookkeeping
- Simply Accounting
- Basic electrical and heating, air conditioning and ventilation equipment
- Technical skills
- Computer - Microsoft Office 2000
- Windows XP Pro
- Typing - 40-45 wpm
Professional Qualities
- Demonstrate leadership, teamwork, excellent time management and organizational skills, trustworthy, sound work ethic, work well with management, teamwork, superior interpersonal skills, superior customer service, good decision, sound judgment, honest, flexible and respectful
est. 1995